GOING SOMEWHERE... in person or virtually?

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TRAVEL DURING COVID...
There may be some actual travel allowed starting this Fall 2021 semester. Please check with your Department Chair and/or Dean for more information regarding physical attendance at conferences and/or workshops.
You may also still have the opportunity to attend an online conference / seminar / webinar, for which you may have to pay a registration fee.
NOTE: You will be required to follow the three (3) steps below in order to be reimbursed for your participation in your professional development activity, even if attending only virtually!

PDP TRAVEL FUNDS ~ 2021-22 FY
Travel funds are available on a first-come, first-serve basis for Full-Time and Associate Faculty members until funds are exhausted!
For fiscal year 2021-2022, each faculty member is eligible for an allotment of up to $650 regardless of the number of trips requested.
REMINDER: All other available District funding resources must be used prior to applying for funds from PDP.

Eligibility timeframe...
FULL-TIME Faculty - travel can occur between July 1st and June 30th during each academic/fiscal year.
ASSOCIATE Faculty - travel must occur between the first day of Flex week and the last day of finals (inclusive) during the semester in which you are assigned to teach.

PRIOR TO TRAVEL (at least, two weeks in advance), follow these three (3) easy steps to apply for and receive PDP travel funds.
1. Fill out a Workday Travel/Event Request Form which you can obtain from your school's administrative assistant.
This form is NOT required, however, it is helpful for transferring the information to your Spend Authorization (SA) in Workday.
2. Send the form from Step 1 above AND/OR an email to notify your Dean or school's assistant of your intent to travel.
Your school's Dean may need to give you pre-approval so you can move on to Step 3. Check with your school's administrative assistant first.
Further, advise your Dean and/or your school's administrative assistant that you plan to request PDP travel funding for your professional development activity.
3. Using the information from the Workday Travel/Event Request Form (in step 1 above), enter your Spend Authorization (SA) request in Workday!
Step 3 IS required for ALL travel requests.
a. Use this Workday job aid (i.e. training guide) to help you through the Workday process.
URGENT NOTE AFTER COMPLETING YOUR SA - DO NOT CLICK "SUBMIT" ~ INSTEAD, CLICK "SAVE FOR LATER"!
After you save for later, the PDP Office will complete the account information for payment. This is important because , if not, your department will be charged for your PDP-funded travel activity.
b. Follow the instructions for "Creating a Spend Authorization for Yourself" (page 2 of the above linked job aid).
Also, visit the Portal to learn much more in the Spend Authorizations & Expenses Course.
For step-by-step instructions on How to Submit a Travel Request in Workday, click HERE.

IMPORTANT: Please read the updated AP 7400 - Travel Policy, to ensure you are in compliance when away on District-approved travel!

ALSO...
Remember to record this travel activity as Professional Development in MyFlex for credit towards your PD/Flex obligation.

ADDITIONAL NOTE...
When you count your travel for hours towards your PD obligation, remember to deduct time spent at that activity if you are scheduled to teach during any part of that time. For example, if you are at a conference for 8 hours but you would normally teach for 2 hours during that day, you can claim 6 hours of PD on your MyFlex transcript.

AS ALWAYS, for questions...
Contact Debby Adler, Administrative Assistant, in the PDP office at 760-795-6873 or by email at dadler@miracosta.edu.